Streamlined logistics tenders

Anyone who is keen to put an end to the disorganised communication involved in tenders for logistics services can now manage the entire process from start to finish using the new, specially developed software from Xzisu. “Furthermore, our platform serves as a kind of logbook for a complete tender ensuring that everyone has access to the same information at the same time,” explains Thomas Otte, one of the founders of Xzisu.

When selecting a logistics service provider, a growing number of shippers are not only considering the price but also taking a longer-term view. Otte, who has been involved in over a hundred tenders during his career, has picked up on that trend. “There are some companies who keep issuing tenders in order to force the price down even further. That’s not always to the benefit of the relationship with the logistics service provider. An average tender takes two to three months and entails a lot of work for logistics service providers. In many cases, the client fails to provide feedback, and sometimes logistics service providers aren’t even informed that they’ve been unsuccessful.”

Even today, a lot of tendering is still done by email and spreadsheets. At Xzisu, logistics service providers receive an email containing a login code for the specific tender they have been invited to participate in. After logging in, they can see all the relevant information such as shipment data, profiles and any available documentation. Participants’ questions and answers are all published on the platform anonymously.

Otte: “Our software gives everyone access to the same information at the same moment in time. RFI surveys can be set up easily and analysed directly.” Any logistics service suppliers who do not meet the client’s specific prerequisites can be automatically excluded from participating in the tender at the very start of the process. Thanks to the use of standard rate templates, participants have automatic and rapid access to analysis of the results and reports.

The platform is ideal for medium-sized and large companies who use several different modes of transport and have a sizable annual freight spend. One example of a relevant tender would be for six factories spread across three different countries, for instance.